Design of a Web-Based Digital Letter Information System for Document Management at the West Java Regional House of Representatives

Authors

  • Salma Siti Fatimah Politeknik Piksi Ganesha, Bandung, Indonesia
  • Rini Suwartika Kusumadianti Politeknik Piksi Ganesha, Bandung, Indonesia
  • Candra Mecca Sufyana Politeknik Piksi Ganesha, Bandung, Indonesia

DOI:

https://doi.org/10.38035/dit.v3i2.3197

Keywords:

Digital Letters, Information System, Document Management, PHP, DPRD

Abstract

This study aims to design and develop a web-based digital letter information system to facilitate document management at the Regional House of Representatives (DPRD) of West Java Province. Currently, the manual process causes delays in disposition and makes archive retrieval inefficient. To address this, a descriptive qualitative method was used involving observation, interviews, and document review. The system was developed following the Waterfall model with PHP as the programming language and MySQL as the database. Key features include admin login, management of incoming and outgoing letters, digital disposition, agenda book, file gallery, user management, and database backup and restore. Implementation demonstrated improved efficiency in letter distribution, archive tracking, and administrative workflow. This system is intended as an initial step toward archive digitization and can be expanded to support inter-departmental integration and enhanced document security.

References

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Published

2025-12-27

How to Cite

Siti Fatimah, S., Suwartika Kusumadianti, R., & Mecca Sufyana, C. (2025). Design of a Web-Based Digital Letter Information System for Document Management at the West Java Regional House of Representatives. Dinasti Information and Technology, 3(2), 87–99. https://doi.org/10.38035/dit.v3i2.3197

Issue

Vol. 3 No. 2 (2025): Dinasti Information and Technology (October - December 2025)

Section

Articles

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Copyright (c) 2025 Salma Siti Fatimah, Rini Suwartika Kusumadianti, Candra Mecca Sufyana

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